Registration/ID Collection

Registration/ID Collection

Is the GSMA again collecting attendee ID as part of the registration process?
Yes. As part of coordinated security efforts around MWC Barcelona, the Catalan police (Mossos d´Esquadra) have requested the collection of personal identification details from MWC Barcelona attendees to strengthen our overall venue and citywide security plan. Data will be collected, temporarily stored and shared with the Mossos d´Esquadra for use around MWC Barcelona only. For 2020, attendees are required to provide their passport or EU National ID card details as part of the registration process; they cannot complete their registration without it. Further, attendees must present their passport or EU National ID cards when collecting their badge onsite and upon entering the event at access. Photocopies of ID, driving licenses or any other forms of identification will not be accepted.
Why are you collecting attendee ID?

We are committed to ensuring the safety of MWC Barcelona attendees, both onsite at the Fira Gran Via and Fira Montjuïc venues and offsite as they visit the city of Barcelona. As part of our overall venue and citywide security plan, we work with the Mossos d´Esquadra to identify and address possible security threats. Collecting attendee identification is one means to enhance our overall security plan and improve attendee security.

Is this something new?

MWC Barcelona attendees have always been required to present photo identification to verify their identity when they pick up their badge onsite and each time they enter the venue using their printed badge. In 2016, we began recording this information and sharing with the Mossos d´Esquadra to strengthen our overall city and venue security plan.

For 2020, attendees are required to provide their passport or EU National ID card details as part of the registration process; they cannot complete their registration without it. Further, attendees must present their passport or EU National ID cards when collecting their badge onsite and those using a physical badge will also need to present passport or EU National ID cards upon entering the event at access. Photocopies of ID, driving licenses or any other forms of identification will not be accepted.

Have you received credible security threats against the event?

No, but we are committed to ensuring the safety of MWC Barcelona attendees. As part of our overall venue and citywide security plan, we work with the Mossos d´Esquadra to identify and address possible security threats. Collecting attendee identification is one means to enhance our overall security plan and improve attendee security.

How will security forces act upon information they find through this process?

As part of our overall venue and citywide security plan, we work with the Mossos d´Esquadra to identify and address possible security threats. Collecting attendee identification is one means to enhance our overall security plan and improve attendee security. However, we do not have visibility into the specific actions that the Mossos d´Esquadra may take.

Do you require this of all attendees to MWC Barcelona?

Yes, all attendees are required to provide their passport or EU National ID card details as part of the registration process; they cannot complete their registration without it. Further, attendees must present their passport or EU National ID cards when collecting their badge onsite and those using a physical badge will also need to present passportor EU National ID cards upon entering the event at access. Photocopies of ID, driving licenses or any other forms of identification will not be accepted.

What if I don’t want to provide my ID information to be collected? Will I still be allowed entry to MWC Barcelona?

For 2020, attendees are required to provide their passport or EU National ID card details as part of the registration process; they cannot complete their registration without it. Further, attendees must present their passport or EU National ID cards when collecting their badge onsite and upon entering the event at access. Photocopies of ID, driving licenses or any other forms of identification will not be accepted. Attendees who refuse to provide their identification will not be able to collect their badge and will not be able to enter MWC Barcelona.

How are you collecting this information?

We collect this data via two methods – manual input by the attendee into the registration website or via a scan of their MRZ (Machine-Readable Zone) code on their passport or their EU National ID Card. In either case, the data is encrypted and securely transferred to a server and will only be retained for the period leading up to, onsite and shortly after MWC Barcelona. Attendees are required to provide this information as part of the registration process prior to arriving at MWC Barcelona; for those registering onsite, it is mandatory that they provide this in person in order to complete the registration process and collect their printed badge.

Is the GSMA working with external organisations on this process?

Yes, the data is collected by our approved registration vendor and the collection criteria is coordinated by the local law enforcement authorities.

How is the information sent to the security forces? Is this a secure process?

The process is fully secured and data transmitted to the security services is always encrypted.

How can you ensure the security of my personal data?

We utilise industry-recognised encryption within the systems that collect personal data. Additionally, the GSMA and Fira have commissioned a third-party penetration test and systems audit to ensure the security of personal information.

Who will have access to this information?

Only selected staff in the GSMA, our registration vendor and the Mossos d´Esquadra will have access.

How long will you retain this information?

ID- related Data will be held by the GSMA no longer than up until 23 March 2020; at that time, all ID-related data will be deleted, unless you consent to keep your ID- related Data and use it on future GSMA events. In this instance, we will keep your data in accordance with the applicable data protection laws. You may withdraw your consent to retain your ID-related Data post the event at any time by logging back into your registration account, and unticking the consent box under ID Submission tab. The GSMA retains, with attendees’ permission, personal and demographic information for marketing purposes (full details are available in the event Terms & Conditions).

Is this something that Barcelona/Catalunya is undertaking with all events hosted in the city?

We do not have insight into the security planning of other events held in Barcelona so cannot comment on this.

Will you extend this process to other GSMA events?

The GSMA will always put the security of its attendees, partners and staff at the forefront of its security planning, and decisions will be made on a case-by-case basis, subject to location, crime and terror threats in the region, among other factors.

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